As boards of governing return to regular activities the hybrid meetings are becoming more common. This new format allows trustees and directors from nonprofit organizations to participate in meetings remotely, but also allows for in-person attendance at a later date. This is a boon for many boards, since it helps accommodate travel restrictions and quarantine periods. Hybrid board meetings can be difficult If they are not designed and executed in a way that is efficient.
One important aspect of an effective meeting is clear communication between in-person and remote participants. It is essential to have an advanced video conference system that allows both in-person as well as virtual participants to be heard clearly. It’s a good idea to allow attendees in person to have their own audio speaker and remote attendees to be capable of sharing their screen https://itsboardroom.com/data-room-for-business-deals-and-how-to-operate-with-it/ to make it easier for them to listen to the discussion.
A clear agenda is crucial. This can help to keep the meeting on track and on track, which is an issue that can arise if meetings are held for too long. It is also beneficial to include a break for those who attend in person, so that they can re-energize themselves and continue to be productive throughout the meeting.
It is an excellent idea to have a designated facilitator for each meeting, particularly during lively discussions. It is easy for people present in person to forget about their virtual colleagues and to overlook the tension created by the fact that some have physical presence, while others don’t. Facilitators can help balance these differences and keep the group focused.
