An online board meeting is an excellent way for a nonprofit’s board of directors to meet remotely without the need to travel. Meetings online can present unique issues. Some issues can be addressed simply by using the right tools for your needs while others require more thought and attention. Fortunately, there are many resources available to help organize your online board meetings efficiently and effectively.
An organized agenda is essential to maximize the effectiveness of your online board meeting. Include specific discussion topics, as well as the amount of time and the expected conclusion. This will help keep the meetings focused on the most important topics and minimize the possibility of discussions drifting off-topic or taking too long.
Before check this you start your meeting, it’s a good idea to make sure that everyone on your board are aware of the tools and software they will need. Provide clear instructions regarding how to sign in to the videoconference, and also encourage your board members not to open any software that could interfere with audio or eat the bandwidth. Also, remind them to avoid any brightly lit area when they’re joining so that it’s not difficult for other participants to see their screens.
The most effective tool to facilitate an online board meeting is a collaborative app that makes it simple for board members to prepare and attend virtual meetings. Choose an app that comes with the ability to build a boardbook. This will help you cut down on the time needed to plan meetings. It should also come with the ability to distribute agendas and meeting materials in advance. In addition, look for an app that supports real-time sharing of documents. It also enables participants to mark up these documents with annotations as well as highlights.